Navy League Council Alerts - October 2011

October 7, 2011

Happy Birthday, US Navy! One of the events many councils offer in October is their annual Navy Birthday event.  As we celebrate our Navy’s 236th birthday, we should encourage our members to tell their friends and neighbors how important the sea services are to BOTH our national defense and our economic well being.  Our Navy protects the sea lanes of commerce around the world…the only Navy with the capability and the will to do so.  The Navy League Community Service Organization Presentations (CSOPs) are a readily available resource for your council members to carry this message to the public.  As one field leader said: “The Navy League is about JOBS”.  Is there a more compelling reason today to join the Navy League?  Please encourage your members to take the training program for CSOP and help us deliver this important message to local service clubs.  Enjoy your Navy Birthday celebration!

October is also the month when we hold our Annual Meeting of Members and National Convention.  It’s not too late to register for the Convention, where you can participate in national elections, get an update on the latest Navy League initiatives, get briefed by our sea service leaders, and complete council training and workshops.  Information provided in this Council Alert should help you make the decision to attend and learn!  If you have questions or comments about the information below, please contact the Member Service Center at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or call 1.800.356.5760.  Thanks!  Bill Waylett 


Featured Sections:

I.         National Convention Update

II.        Legislative Affairs

III.       Membership

IV.      Public Relations

V.       Development

VI.      Announcements


I.  National Convention Update

The Navy League will hold our National Convention and Annual Meeting of Members at the Convention Center in Chattanooga, TN, October 26-30, 2011.   Please visit our convention website at, where you can do the following:

•  Review the schedule of events, meetings and special tours;
•  Register for a room at the Marriot Chattanooga at the Convention Center; and
•  Register for the Convention and register for optional events (deadline 10-15-2011).

Optional Events at the Convention include:
•  Chickamauga Battlefield Tour on Wednesday, October 26, 12 noon
•  Welcome Aboard Reception on Wednesday, October 26, 5:30 p.m.
•  Tennessee Valley Railroad Museum Ride & Tour, Thursday, October 27, 2:30 p.m.
•  Wounded Warrior Regiment Tribute Reception at the Tennessee Aquarium, Thursday, October 27, 7 p.m.
•  Chattanooga Dine Around, Friday, October 28, 6 p.m.
•  Art District Tour, Saturday, October 29, 11 a.m.

Your $25 fee to attend the Wounded Warrior Regiment Tribute is a tax-deductible donation for the benefit of the Wounded Warrior Regiment.

The Annual Meeting of Members will include the election of a new Board of Directors and National Officers.

If this is your first visit to Chattanooga, you will enjoy discovering this small, enchanting city.  Most of the special events are scheduled so they don’t conflict with National Committee meetings.

Events and training/workshops for council leaders attending the Convention include:
•  A briefing on the Navy League’s participation in the War of 1812 Bicentennial events, including information on events that councils may include in their programs;
•  Seminars covering Information Technology, Fundraising/Corporate Relations, Membership & Retention, Legislative Best Practices, Fundraising and Public Affairs & Education;
•  An Innovations Exposition, featuring best practices from many of our outstanding councils as well as information on National initiatives;
•  Training for the Community Service Organization Presentation program; and
•  Council Organization & Training workshops on Legal Affairs, Social Media Usage, Membership Retention and Tax Exemption for councils (new or revoked).

Attending the Convention is your opportunity to meet National leaders, learn more about important Navy League initiatives, and improve council operations.  Please plan to attend!


II.  Legislative Affairs

Call to Action

National President Daniel Branch has issued a Call to Action for our membership to address the potential budget cuts facing our sea services because of the creation of the Joint Select Committee on Deficit Reduction (the supercommittee) in the August Budget Agreement between the President and Congress.  This committee is charged with reducing Federal spending by at least $1.5 trillion by November 23rd.  If this committee fails to reach agreement, across the board cuts of $1.3 trillion from all federal spending will take effect with no further action by Congress.  Across the Board budget cuts will dramatically affect the readiness of our sea services.  President Branch is asking members to contact their Members of Congress (MOCs) to alert them to the detrimental effects of across the board budget cuts.  Material is available from the National Legislative Affairs Committee and Region Vice Presidents for Legislative Affairs to help members prepare for their contact with MOCs.  Please support this critical initiative!

Grassroots Best Practice Seminar at the National Convention

The Legislative Affairs Committee will host a Best Practices Seminar at the National Convention on Saturday, October 29 at 11 a.m.  The seminar will allow council participants, National Directors and Region VPs of Legislative Affairs to discuss problems in scheduling Member of Congress (MOC) briefings and provide a panel of RVPs to answer questions about the MOC Grassroots program.  Please plan to attend this informative session.

Grassroots Legislative Initiative Update

Legislative Affairs (LA) training continues in October with Presentation One scheduled for October 4, Presentation Two scheduled for October 11 and Presentation Three scheduled for October 18.  All presentations are at 3 p.m. Eastern.  You must register for training with your Region Vice President, LA, who will send your name and email address to Bill Waylett, This e-mail address is being protected from spambots. You need JavaScript enabled to view it .  Presentations are also available in Word for those presenters who do not want to use PowerPoint.


III.  Membership

Every Member get a Member Contest Launched
Sponsor or give a Navy League membership to a friend or family member this Holiday Season, and be entered into a drawing for $500! Each membership you submit between 10/01/2011 and 12/31/2011 using the form below, or online using priority code: 4Q2011, will count as one contest entry. The winner will be announced on Feb. 1, 2012. To enter the 2011 Membership Contest, please click here

Bad Address Update
We have added a field to your roster printouts that identify bad addresses. This field didn’t print out before, which was not helpful when tackling this issue at the Council level. On your roster printout, members will now have a “True-False” statement in the “Bad Address” column, with “True” designating a bad address for the member.

Council Retention/Lapsed Member Campaign Initiated
All Council Presidents were emailed a retention/lapsed member campaign for them to use and incorporate into their retention plan. It was complete with templates of a script to tailor to their specific council, applications, and a survey for members that still choose to not renew their membership. Please contact Salvador Chairez by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it if you did not receive this campaign, or have questions on how to implement it. The deadline for implementation and feedback was September 30th but we have extended that to October 15th for any last-minute campaigns.

Member Email Addresses.  We continue to have only about ½ of our member’s email addresses.  Please ask your members to release their email to us so they can receive important announcements from our Navy League leadership.  Thanks for your cooperation.


IV. Public Relations

CSOP Update.  The Community Service Organization Presentations have a new look!  We have three approved CSOPs at this time, one more in beta testing, and one in development.  We anticipate two new CSOP releases after the National Convention.  Checkout the new look at

Navy Week Calendar update.  Navy Public Affairs has published the 2011 Navy Week schedule at  Navy Week events are conducted to raise awareness and bring the Navy to communities across America.  Navy Week is also an excellent opportunity for your council to raise visibility in your community by getting involved with the planning and execution of a local Navy Week.  Each Navy Week has a coordinator who wants local council assistance and guidance.  Upcoming scheduled Navy Weeks include:
•  Albuquerque, NM Navy Week, Oct. 1-9
•  San Francisco Fleet Week, Oct. 1-31
•  Raleigh, NC Navy Week and North Carolina State Fair, Oct. 15-24
•  El Paso, TX Navy Week & Amigo Air Show, Oct. 17-23
•  San Antonio, TX Navy Week & Randolph AFB Air Show, Oct. 24-30

Centennial of Naval Aviation Events
The birth of Naval Aviation is recognized on May 1, 1911, the date of the contract to purchase the Navy’s first aircraft.  An aggressive schedule of appearances by Naval Aircraft is scheduled throughout the year (see the schedule at  Council leaders who want to participate in any of these events can contact the Centennial History Director, Captain Rich Dann, USN, This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or call (619) 545-1899.  The Centennial Office is sponsored by Commander, Naval Air Forces, and is located at Naval Air Station North Island, San Diego, CA.  Upcoming events include (BA = Blue Angels):
•  San Francisco Fleet Week, Oct. 8-9 (BA)
•  Lemoore Air Show, Oct. 15-16 (BA)
•  El Paso Navy Week & Amigo Air Show, Oct. 17-23 (BA)
•  San Antonio, TX Navy Week & Randolph AFB Air Show, Oct. 24-30 (BA)
•  Naval Air Station Jacksonville, Birthplace of the Blue Angels Air Show, Nov. 5-6 (BA)
•  Pensacola Homecoming, Nov. 11-12 (BA)
•  Washington, DC Centennial Closing Gala, Dec. 1

For your council events, there is a video now posted promoting the Centennial at

War of 1812 Bicentennial Events
The Navy League is the official partner (with the Navy History and Heritage Command, the Naval Historical Foundation, the International Council of Air Shows and Operation Sail - OpSail 2012) for the War of 1812 Bicentennial.  CAPT Patrick C. Burns, USN, Director of the Navy Office of Commemorations is sponsoring an update at the National Convention in October and many cities have planning underway to develop a schedule of events for festivities.  Council planning should likewise be completed now to take full advantage of this public education and membership recruiting opportunity!

Upcoming events in 2012 that include NLUS participation in the US:

• April 17-23, New Orleans
• May 23-30, New York City
• June 2-12, Norfolk, Virginia
• June 13-19, Baltimore, Maryland and Annapolis, Maryland
• June 29 – July 6, Boston
• August 8-13, Milwaukee, Wisconsin
• August 15-20, Chicago
• August 22-27, Toledo, Ohio
• August 27 – September 4, Cleveland, Ohio
• September 5-10, Detroit, Michigan
• September 12-17, Buffalo, New York

For more information on these bicentennial events, go to

For local events, go to  Upcoming US local events are:
• Mississinewa 1812, Marion, IN, Oct. 7-9
• Battle of Tippecanoe, Prophetstown, IN, Nov. 5-7
• After Tippecanoe Symposium, Detroit, MI, Nov. 8

Look for more information in the coming months as events are finalized at each site.


V. Development

Qualified Charitable Distributions (QCDs) from IRAs.  Congress has renewed the QCD provisions for 2010 and 2011.  Under these provisions, IRA owners, age 70-1/2 and up, may make tax-free distributions from their IRAs of up to $100,000 to qualified charities (such as the Navy League).  These distributions can be used to satisfy mandatory minimum distributions from individual IRAs for tax years 2010 and 2011.  For more information or to arrange a distribution, contact Mike Carter, Director of Development, This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or call 1-800-356-5760, X1585.

President’s Circle Membership

President Branch set a goal of 125 members in the President’s Circle by YE 2011; currently, there are 103 members in good standing.  Members of the President’s Circle contribute $1000 to National for general use as the National President determines.  Members also receive VIP status at Navy League events, including special receptions at most National events and invitations to Ship Commissioning Ceremonies.  Application can be made online at or by contacting Mike Carter, Director of Development, This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or call 1-800-357-5760, X1585.


VI.  Announcements

1. Seapower. The October edition of Seapower can be found online by visiting and clicking on the cover of the current issue, featuring Air Warfare and Flight Operations.  National President Branch asks that our members contact their representatives and ask them to invest in the sea services as a matter of National Security.  Special articles look at procurement, flight deck automation and the growing use of unmanned aircraft.  In the Navy League News section, we preview the council and individual awards to be presented at the National Convention.  In the Council Digest are featuring Nevada councils honoring the USS Nevada, Tampa Council hosting the Japanese Training Squadron (again), and a variety of council activities in support of the men and women of the sea services.

Want to introduce your local high school students and others in your community to the Navy League? You can do that by giving the gift of a subscription to Seapower to your local school and public libraries. Many councils have taken advantage of this great value. A one-year subscription for schools and libraries cost just $25! Contact Editor-in-Chief Amy Wittman for more information at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

2.  IRS Notices and Assistance

a.  The Internal Revenue Service announced their monthly update of automatically revoked non-profit exemptions on September 8.  In June, the Service revoked the tax exemption of approximately 275,000 organizations.  No new revocations for Navy League councils were listed in the September update.  Council members seeking assistance in re-instating their revoked exemption can attend the Tax Exemption Workshop at the National Convention for specific guidance or contact Bill Waylett, This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

b.  The annual Western Conference on Tax-Exempt Organizations will be held on November 17 & 18, 2011 at the Los Angeles Downtown Marriott Hotel on South Figueroa Street in Los Angeles, CA. The two-day program for tax professionals and organization executives is jointly sponsored by IRS Exempt Organizations and Loyola Law School. Register by October 21 to qualify for the "early bird" registration fee.

c.  The IRS announces the remainder of their 2011 schedule for Small and Mid-sized 501(c)(3) Organizations Workshop.  This one-day workshop, presented by experienced Exempt Organizations specialists, will explain what 501(c)(3) organizations must do to keep their tax-exempt status and comply with tax obligations. This popular one-day introductory workshop is designed especially for administrators or volunteers who are responsible for an organization's tax compliance as well as those interested in careers in the nonprofit sector.  Council treasurers are encouraged to attend a workshop.

November 1                      St. Louis. MO, hosted by University of Missouri, St. Louis

November 3                      Springfield, MO, hosted by Missouri State University.

Nov. 15-16                        Chicago, IL

c.  The IRS has issued Tips for Contributors: The top things the IRS wants every taxpayer to know before deducting charitable contributions.  Go to,,id=106990,00.html to download the tips.

3. New Council Charters.  The following councils will be chartered by year-end 2011:

Lynchburg, VA           Chartered August 6, 2011

North Dakota              Chartering October 16, 2011

Pahrump Valley, NV  Chartering November 10, 2011

4. Upcoming Dates, Deadlines and Events

Oct. 7      Yom Kippur begins at sundown
Oct. 10    Columbus Day                                Fly the flag     
Oct. 13    US Navy established in 1775         Fly the flag
Navy League and Navy Office of Legislative Affairs host Birthday Party on Capitol Hill
Salute to the US Coast Guard, New York City
Oct. 15    Deadline for National Convention registration
Oct. 24    Tribute to the 7th Coast Guard District, St. Petersburg, FL
Oct. 26-30  Navy League National Convention, Chattanooga, TN
Oct. 31    Halloween
Nov. 1     Congressional Event aboard USCGC STRATTON, Baltimore, MD
Nov. 2     Corporate Gold Dinner, Embassy of Canada, Washington, D.C.
Nov. 6     Daylight Savings Time Ends
Nov. 8     Election Day
Nov. 10   US Marine Corps established in 1775  Fly the flag
Nov. 11   Veterans Day Fly the flag


In October we promote the importance of sea power to a strong US defense, global peace and economic stability.   Councils should plan public education community events to showcase the US Navy and the men and women serving our nation.  Promote these events in your council publications, on your website and on your Facebook page.


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